01

PERMIT-TO-WORK (EPTW) 

Complete digital lifecycle governance for every hazardous activity — from draft creation and multi-level role-based approval through digital issue, live status monitoring, shift handover, suspension, resumption, and structured closure. Every permit captures scope, location, equipment references, hazard identification, linked isolations, atmospheric test requirements, and digital signatures. Incomplete or non-compliant permits cannot progress at any stage.

THE OUTCOME: Your permit office will issue correct, complete permits every time — because the system will not allow an incomplete one to proceed. Every approval, every modification, every closure is logged and permanently attributed. Lost paperwork, illegible handwriting, and missing records become things of the past.

02

ISOLATION MANAGEMENT (LOTO)

Full digital control of Lockout/Tagout processes — including isolation certificates linked directly to permits, individual isolation point tracking, lock box and key safe management, cascading and cross-locking logic, isolation verification, and controlled de-isolation sequencing. All isolation actions are digitally recorded, eliminating reliance on paper logs and whiteboards.

THE OUTCOME: Your isolations will never be removed while a linked permit is still live. The system enforces the sequence automatically — by interlock, not by instruction. Energy control becomes transparent, governed, and permanently auditable. The most significant contributor to major incidents in industrial maintenance becomes structurally managed.

03

SIMOPS & ANTI-CLASH DETECTION

Automatic detection of location overlaps, equipment conflicts, isolation conflicts, and time window clashes between simultaneous operations. Supervisors visualise all live work across the site using integrated map and plot plan views. iPermit2.0 can prohibit certain types of work taking place adjacent to each other, and allows manual boundary creation around specific tasks.

THE OUTCOME: Your area authorities identify conflicting works before they escalate — not when two crews arrive at the same piece of equipment. Hot work adjacent to a pressure test. An isolation that conflicts with another team’s energisation schedule. These conflicts are surfaced before permits are issued, giving supervisors the power to intervene proactively.

04

RISK ASSESSMENT (JSA / HIRA)

Step-by-step task breakdown with hazard identification per step, likelihood and severity scoring, control measure definition, residual risk validation, and dynamic linkage to live permit authorisation. Risk assessments are live, connected components of work authorisation — not static documents stored in folders that can be bypassed.

THE OUTCOME: Work cannot proceed without a documented, validated hazard control. Your operatives and supervisors are guided through structured hazard thinking before touching any equipment. Risk assessments evolve with the task — not paperwork completed after the fact to satisfy an audit. The quality of pre-work hazard thinking improves measurably across your organisation.

05

COMPETENCY VERIFICATION SYSTEM

Automatically validate worker qualifications and authorisations before permits are issued. Certification expiry alerts and automatic role restrictions ensure only competent personnel perform safety-critical tasks — supporting regulatory compliance and workforce assurance without manual checking.

THE OUTCOME: You will never unknowingly assign a safety-critical task to someone whose certification has lapsed. The system checks at the point of permit issue — protecting your workers, your compliance record, and your regulatory standing, automatically.

06

AUDIT & INSPECTION MODULE

Digitally plan, perform, and log permit audits and site inspections. Each audit captures auditor details, timestamps, and findings — with full non-conformance tracking, corrective action workflows, and a complete digital audit trail.

THE OUTCOME: Your audit programme becomes continuous, not reactive. Live permit inspections are logged in real time. Non-conformances are tracked to closure. When an external audit occurs, your complete inspection history is immediately available — structured, searchable, and demonstrating a genuine culture of assurance rather than last-minute preparation.

07

INCIDENT & INVESTIGATION MANAGEMENT

Record, analyse, and resolve safety events directly in iPermit2.0. Incidents are linked to the permits, isolations, and risk assessments associated with the event — enabling true root cause analysis and end-to-end traceability across your entire Control Framework.

THE OUTCOME: When an incident occurs, you have the complete work control picture in seconds — every permit, every isolation, every risk assessment linked to that job, on that day. Learning becomes structural. Your organisation improves with every properly investigated event, and repeat incidents become genuinely preventable.

08

GAS TESTING & ATMOSPHERIC MONITORING

Configurable gas testing requirements covering O2, LEL, H2S, and CO — with time-bound validity enforcement, re-test triggers, and authorised gas tester role validation. If readings fall outside safe limits, the system flags and prevents permit issue automatically.

THE OUTCOME: No confined space entry or hot work permit will progress if atmospheric conditions have not been verified as safe. Test data is permanently embedded in the permit record. The risk of atmospheric incidents caused by undocumented, time-expired, or missed gas tests is eliminated by design.

09

SANCTION FOR TEST

Structured workflow governing testing activities involving controlled energisation — including partial de-isolation sequencing, test approval, confirmation of test conditions, controlled restoration, and re-isolation validation. Testing is treated with the same governance as live operational work.

THE OUTCOME: Your engineers are guided step by step through the test verification sequence — reducing the potential for human error at the most critical moment of equipment recommissioning. Every test decision is recorded. Every authorisation is traceable.

Safer Execution 

System interlocks prevent out-of-sequence actions. Isolations cannot be removed while a permit is live. No permit without a validated risk assessment. 

Full Compliance

Every action logged, timestamped and attributed. Audit readiness is continuous — not a crisis you manage when a regulator arrives.

Faster Approvals

Smart routing via MS Teams, email, WhatsApp or in-app notifications. A permit that took two hours can be issued in minutes.

Business Awards UK Industrial Software of the Year 

WINNER 2024

NEPIC SME Business of the Year 

WINNER 2024

Lloyds British Business Awards AI Innovation Award 

FINALIST 2025

Real-Time Visibility 

Configurable dashboards give your operations manager live visibility of every active permit, isolation, expiry, and conflict — from any device, anywhere. 

Measurable ROI 

Eliminate paper permit books, reduce per-permit admin time, and recover hours previously lost to approval bottlenecks. Savings measurable from day one. 

Structural Safeguards 

Protection is embedded in the process — not dependent on someone remembering to check. Competency verified at every permit issue, automatically. 

10

AI ASSISTANT — PERMITBOT

Query permit status, identify conflicts, receive expiry alerts, and summarise live site activity using natural language commands — reducing training burden while increasing situational awareness for supervisors, operators, and safety managers alike.

THE OUTCOME: Your supervisors get answers in seconds: ‘What permits are live on Unit 4?’, ‘Which permits expire before the end of this shift?’, ‘Are there any SIMOPS conflicts flagged today?’ — without navigating dashboards, making calls to the permit office, or waiting for a morning briefing.

HSG250 & HSG253

OSHA Lockout / Tagout

API & IOGP Guidance

OIAC

Cyber Essentials Certified

NEN / ISO Frameworks

AS/NZS Standards

NOGEPA & NOROG

iPermit has been a transformative tool for SMC Ltd since its implementation. The centralised platform has greatly reduced the administrative burden associated with permit management, allowing teams to allocate their time and resources more efficiently to critical tasks.” 

Andrew Corrie, Head of Marine Operations, Specialist Marine Consultants (SMC) Ltd 

“In our world, this is what excellence looks like! The success of our implementation is a result of excellent project management, a cooperative and committed team, collaboration, great technical experts, respect at all levels, and outstanding support.” 

Tucker Energy Services, Trinidad and Tobago

A CONTRACTOR STARTS WORK BEFORE THE ISOLATION IS CONFIRMED. 

The permit was signed, but nobody verified that the isolation certificate was in place. With paper, there’s no automatic link, no interlock, no warning. The worker is exposed to live energy without knowing it.

A SHIFT HANDOVER LOSES CRITICAL SAFETY INFORMATION. 

Details about a partial isolation are misunderstood verbally. Work resumes on equipment that is not safe. This is not negligence — it is an inevitable consequence of relying on word-of-mouth handover with paper records.

TWO CONTRACTORS CREATE A SIMOPS CONFLICT THAT NOBODY CATCHES IN TIME. 

A hot work permit is approved on the same section of pipe where a pressure test is already under way. Nobody has visibility of both permits simultaneously. Your area authority only finds out when both crews arrive at the same equipment.

A REGULATOR ARRIVES AND ASKS FOR YOUR COMPLETE PERMIT HISTORY. 

Your team spends three days searching through binders and filing cabinets. Records are incomplete, illegible, or missing entirely. What should be a demonstration of your safety culture becomes a regulatory crisis.

AN UNQUALIFIED WORKER IS ASSIGNED TO A SAFETY-CRITICAL TASK. 

A permit is issued to an operative whose confined space certification expired six weeks ago. The supervisor signed off in good faith — but without a competency check embedded in the process, there was no way to know.